Office Politics 101: Don’t let me be a party pooper

  • Q: My boss has asked me to organize a special event to promote a new product line he and our company will be marketing in a few months. We don’t have a PR department, so it’s all up to me. What should I do?

    A: You don’t say why your boss picked you for this assignment, but he obviously has confidence in your capacity to do a good job.

Managing a special event will present a number of challenges, most of which can be resolved through strategic organization and communication.  Be sure you have a clear appreciation of what needs to be accomplished.

I would recommend you begin by discussing the event with your boss. Determine his objectives, which you should record in note form for future reference. Be careful not to accept vague suggestions as these will be almost impossible to execute.

Developing a checklist at the outset will be essential.  I speak from experience when I say it is often the “small things” that can be forgotten which may end up marring the success of an event.

Some general matters you should consider: an attendance list is essential: invitees should be contacted in writing approximately two weeks before the event with a follow-up phone reminder one week before the event.  (A draw prize may be a suitable incentive to encourage attendance.)

You’ll need to arrange for an MC, someone to guide the activities and be the “go to person” for guests.  This may be your boss although there may be another employee who would be a better choice.

Refreshments are important and a catering firm should be arranged, if the budget permits; liquor is probably not recommended given the possibility that some guests could leave the event in an impaired state.

In addition, staff who will be marketing the product line should be briefed on the event in order to use the opportunity to engage prospective customers and media representatives.  Small giveaways, such as monogrammed pens or key chains, for example, can be distributed to attendees by staff.

Be sure to delegate responsibilities whenever possible and solicit the help of co-workers to lighten the load.  Keep your boss informed and don’t allow the stress of preparation to ruin your week.

Planning a successful corporate event can be both rewarding and hectic.  Look at this occasion as an opportunity to demonstrate your skills of planning and managing.  Your boss will appreciate your efforts and may reward you with more responsibilities and, ultimately, even a promotion!

Submit your confidential questions relating to work and office life to simongibson@shaw.ca

 

Just Posted

Emergency notifications coming to the Alberni Valley

ACRD will expand the ‘Connect Rocket’ community alert system

Organizations helping Alberni’s marginalized feel the pinch

Operational demands, wage hike put hole in Bread of Life budget

Port Alberni votes to change way council pay is increased

New way will focus on Consumer Price Index, future councils

Port Alberni’s Salvation Army kettle campaign needs help

Dec. 15 is matching day at Walmart kettle

‘Ghost bikes’ installed to remember teen cyclists who died in Port Alberni

Cycle Alberni installs memorials to remember teens, remind all about road safety

REPLAY: B.C’s best video this week

In case you missed it, here’s a look at the replay-worth highlights from this week across the province

Microscopic parasite found in Prince Rupert water affecting thousands

More than 12,000 residents affected by the boil water advisory issued Dec. 14

Trudeau lashes out at Conservatives over migration “misinformation”

Warning against the “dangers of populism,” Trudeau says using immigration as a wedge political issue puts Canada’s future at risk.

B.C. hockey coach creates ‘gear library’ to remove cost barrier of sport

Todd Hickling gathered donations and used gear to remove the cost barrier for kids to play hockey.

GoFundMe helps Vancouver Island teen battle a rare cancer

Nanaimo’s Michelle Reilly, 16, battling spinal cord cancer, seeking possible treatment in U.S.

Canada’s ambassador meets with second detainee in China

Global Affairs says John McCallum, Canada’s ambassador to China, met with Spavor Sunday

‘They’re coming:’ Flying cars may appear in urban skies by 2023

Air taxis will number 15,000 and become a global market worth $32 billion by 2035

B.C. VIEWS: Andrew Wilkinson on taxes, ICBC and union changes

Opposition leader sees unpredictable year ahead in 2019

5 tips for self-care, mental wellness this holiday season

Ministry of Mental Health and Addictions urging British Columbians to prioritize self care through festive season

Most Read